From Paper to Power: How Yeeflow Transformed Fuji Oil Asia Pte. Ltd.
Discover how digital workflows replaced delays and paperwork with speed, visibility, and efficiency across every team.
Our Client
Fuji Oil Asia Pte. Ltd., hereinafter referred to as “FOA”, is a global leader in plant-based food ingredients such as oils and fats, confectionery materials, and soy-based products. FOA is located in Singapore and driving innovation, quality, and sustainability in the food manufacturing industry.
Problem Statement
FOA identified several operational challenges resulting from manual and paper- based processes for internal applications, staff claims, and approvals. In their commitment to continuous improvement and business growth, FOA is partnering with SCSKAP to implement a digital workflow solution (Yeeflow) that enhancesefficiency and operational excellence. Key challenges include:
- Lengthy submission and approval cycles due to manual workflows
- Difficulty maintaining consistent tracking of requests and supporting documents
- Limited visibility for managers and finance teams during approval processes
- Challenges consolidating data for accurate and timely reporting or audits
FOA aims to streamline workflows, reduce reliance on paperwork, and leverage a practical, cost-effective digital solution with SCSKAP to support both operational efficiency and business expansion.
Introduction
At SCSKAP, we believe digital transformation begins from within. The solution should be practical, fast, and cost-effective. That’s why we adopted Yeeflow, a low-code workflow automation platform, not just for our clients, but for our own internal business operations too.
Within weeks, our operations team experienced the impact firsthand. What once required multiple email threads and manual follow-ups became an effortless,paperless workflow. Yeeflow’s drag-and-drop designer made it easy for our team to build and refine forms and approval flows with zero custom coding.
This hands-on success became the foundation for helping our client, Fuji Oil Asia (FOA), to achieve the same transformation with a fully functional workflow system in just 3 months.
Solution Overview
Leveraging SCSKAP’s proven internal workflows, we replicated our Yeeflow design into customized templates for FOA. Instead of building a system from scratch, the template-based approach dramatically shortened the project timeline and minimized development cost. The adaptability of Yeeflow’s low-code platform made every stage, from requirements gathering to deployment, faster and more flexible.
The outcome was a unified digital workflow that enhanced transparency, reduced processing time, and ensured better compliance across departments.
| Yeeflow’s low-code flexibility and SCSKAP’s expertise made it possible to go live faster than we imagined.” – FOA Project Owner |
Case Studies
Case Study 1: Transforming Staff Experience with Paperless Requests
Before Yeeflow, daily administrative tasks like submitting leave applications or claims were bogged down by manual paperwork. This process was frustrating, creating delays that stretched simple requests over days and increasing the risk of misfiling.
The Challenge
Employees were weighed down by manual forms that created inefficiencies, delays, and the risk of misfiling.
The Solution
FOA adopted Yeeflow to digitize these requests. The system proved intuitive and easy to learn, creating a seamless experience for all staff.
The Results
- Faster submissions with fewer errors
- Elimination of physical paperwork
- Better organization and transparency
| “It’s easy to learn and navigate. Much faster and less paperwork compared to
before.” – General User |
Looking Ahead
As adoption grows, employees look forward to more self-service functions within Yeeflow to further simplify their daily work.
Case Study 2: Empowering Managers with Faster Approvals and Visibility
Supervisors and managers are crucial to keeping operations moving, but at FOA the manual nature of approvals was a significant bottleneck. Managers had to constantly follow up and chase updates, slowing down decision-making.
The Challenge
Managers struggled with delays in reviewing and approving requests. Tracking required manual follow-ups, slowing down decision-making.
The Solution
Yeeflow provided a central platform for real-time reviews and approvals. Built-in notifications and status tracking dramatically reduced bottlenecks and enhanced accountability. Managers gained complete, real-time visibility into pending
requests.
The Results
- Faster approvals with less back-and-forth
- Real-time visibility into pending requests
- Stronger accountability across teams
| “Approvals are much faster now, and I can easily track the status of requests
without chasing staff for updates.” – Department Manager |
Case Study 3: Strengthening Finance & HR Through Automation
Finance and HR are the operational backbone of any organization. However, their manual processes at FOA led to heavy workloads, errors, delays, and persistent compliance challenges, particularly with expense claims, payroll adjustments.
The Challenge
Finance and HR teams faced heavy workloads from manual processes. Errors and compliance risks were common.
The Solution
By digitizing processes with Yeeflow, both teams gained improved accuracy, traceability, and inter-department collaboration.
The Results
- Finance: Stronger audit readiness, fewer errors
- HR: Faster applications (Business Trip, Entertainment and Claim Application) and smoother employee services
- Improved collaboration between HR, Finance, and other departments
| · Higher employee satisfaction with faster turnaround times
“Processing claims is now faster and more organized.” – Finance Team Member |
| “It’s easier to coordinate with other departments, and employees are more satisfied with how fast their requests are handled.” – HR Representative |
Looking Ahead
Finance plan to extend Yeeflow’s capabilities to advanced reporting and cross- department workflows, ensuring continuous improvement.
For organizations targeting operational efficiency or system integration in ASEAN, we are ready to assist. Get in touch with us for expert guidance and local insights.
Contact Us
